BIBE 2008 Tours
Athens City Tour (08/10/2008)
Delphi Tour (11/10/2008)
On-line submission of reservations for tours and accommodation as well as payment is preferred through the Travel Arrangements on-line system. Your payment will be processed through a secure web-based credit card payment system (SSL encrypted data transfer).
We will try to organize the tours exclusively for the BIBE participants, therefore we kindly ask you to book your tour early in order to secure a place on your selected tour. While it is planned that all tours will be available, it is emphasized that any tour may be cancelled, depending on the number of participating persons.
The tours listed on our web site may be booked through Stamatia Gika of MeetingPlanner.gr. This includes communications, payments, and confirmation letters. You may contact the Travel & Accommodation Arrangements desk at:
BIBE 2008 Travel & Accommodation Arrangements Desk
c/o MeetingPlanner.gr
Conference Management
Ypapantis str. K.Kastritsi,
GR - 26504 Rio, Achaia, Greece
Telephone: +30-2610-992025
Fax: +30-2610-991945
URL:www.meetingplanner.gr
email: secretariat@bibe2008.org |
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Before proceeding with submitting your Travel Arrangements request, please carefully read the following information on travel arrangements payment and cancellation policies.
Booking Procedure |
You may submit your excursion or tour request using one of the following options no later than Wednesday, October 1st, 2008.
The excursion booking procedure requires the following three steps:
- Submit your Travel Arrangements form on-line (preferred) or via fax, indicating your day tour (along with your hotel choice).
MeetingPlanner.gr will process your application and try to meet all your tours requests. You will receive a notification email message about your reserved tour and the required corresponding deposit.
* Reservations will be processed on a "first-come-first-served" basis. If we do not reach the required attendance for a tour, we may cancel the tour and issue a full refund for participants who have booked it.
- Payment. All payments must be made in Euro, by credit card or bank transfer. No other type of payment will be accepted.
- Confirmation of Tour Booking. Upon receiving the payment for tours booked, the Travel Arrangements desk will send you a confirmation message with the booked tour details. Please make sure to provide a valid email address. Prior to arriving in Athens, you will also receive the tour voucher by email. Please remember to print and bring the confirmation message and voucher with you when you take your tour. This is your voucher!
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Attention
No invoices will be sent in advance. Receipts for your excursions will be given on-site at the Travel Arrangements desk upon request. |
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Your excursion will not be considered until full payment is received.
Acceptable methods of payment are: |
Credit card (strongly recommended)
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Bank Transfer
If you are unable to pay by credit card, you may pay by bank transfer, but an extra 20€ are required to cover administration handling costs.
For safety reasons, the bank account details will be sent to you by email. You need to indicate the bank transfer method on your Travel Arrangements Form first! |
Visa |
Mastercard |
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Cancellation Policy |
Cancellations must be made to Meeting Planner.gr in writing, either by fax (+30-2610-991945) or email (secretariat@bibe2008.org). |
REFUNDS
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On-Site. Refunds (in cash) will be dealt with during the Conference at the Travel Arrangements desk.
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Debited to your Credit Card. If you do not attend the Conference, you will need to provide us with your credit card details and refunds will be completed within 30 days from the end date of the Conference.
Bank Transfer. If you do not attend the Conference, you will need to provide us with your bank account details (any charges for bank transfers will be withdrawn from your entitled refund) and refunds will be completed within 30 days from the end date of the Conference. |
Daily excursions cancellation policy |
For cancellations received up to 7 days prior to start of Conference (i.e. by October 1st): No cancellation fee |
For cancellations received less than 7 days in advance or no shows: 50% of total excursion(s) will be charged. |
Personal Insurance |
The organizers cannot be held responsible for accidents to Conference participants or accompanying persons, for damage or loss of their personal property, or for cancellation expenses, regardless of cause. Participants should therefore, make their own insurance arrangements. Please consult with your local insurance sources regarding coverage. |
Travel Arrangements Hours |
The BIBE 2008 Travel Arrangements desk at the Conference venue will be open during the following hours:
| Wednesday, October 8th |
10:00 – 18:00 |
Thursday, October 9th |
08:00 – 18:00 |
Friday, October 10th |
08:00 – 18:00 |
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